WOMEN ON THE MOVE

 13 July 2011, 7pm

RAMS Office, Clopton Street, Toowoomba

Annual General Meeting

MINUTES

1              Welcome and apologies

Apologies received as noted above.

 2             Discussion

Open discussion about the history of Women on the Move and it’s overall aim to be that of women supporting women.  Tag line as per website - “meet someone new, learn something new, and have fun.”  Thanks were expressed to the past committee members.  It was noted that some visitors had expressed the view that the group was not as welcoming as they had anticipated.  Consensus was that all women need to be made welcome.

3.        Treasurers Report

As per attached report.

 4.            Committee positions

All positions were declared open.  Nominations for positions as follows:

President: Mariejan Bigby. Nominated by Carolyn Brown. Seconded by Bunty Gebbett

All in favour and accepted.

Letitia O’Mara moved that a Vice-President position be appointed. Seconded by Carolyn Brown.

Vice-President: Monita Falknau. Nominated by Carolyn Brown. Seconded by Bunty Gebbett.

All in favour and accepted.

Secretary: Carolyn Brown. Nominated by Monita Falknau. Seconded by Letitia O’Mara.

All in favour and accepted.

Treasurer: Bunty Gebbett. Nominated by Carolyn Brown. Seconded by Karen Pomfrett.

All in favour and accepted.

General Committee Members: Monique Lee, Wendy Allen, Kim Lundgaard, Karen Barrett, Karen Pomfrett

5.             Actions and responsibilities.

Monita Falknau volunteered to look after the website.

All members present in favour of keeping Mail Chimp Newsletters.

Social media management to be shared by Monita Falknau and Carolyn Brown.

Monique Lee to continue in the role of event coordinator

Office of Fair Trading documentation to be lodged by Carolyn Brown within designated time frame after AGM.

Post Office Box to be arranged in the name of Women on the Move.  Karen Pomfrett to contact Kim Lundgaard to ascertain current status and arrangements.

Registration documentation to be updated with current and correct bank details and postal addresses and made accessible on the website.

Change of signatories form is to be obtained and a cheque book ordered.

View to grow the networking group in the future by establishing sub-committees encouraging younger women to become involved.

6.             Future direction of Women on the Move

Donations for the next 12 months are to be to the Women’s Shelter. A different charity will decided at each AGM.  Moved by Carolyn Brown. Seconded by Bunty Gebbett  All in favour.

A professional development night be incorporated into the networking events on a quarterly basis. Moved by Bunty Gebbett. Seconded by Karen Barrett.  All in favour.

Networking events are to be held on the second Wednesday of every month commencing at 5.30pm.  Website is to be updated to reflect full details of the events.  Committee meetings are to be held on the second Monday of every month commencing at 7am. Moved by Letitia O’Mara. Seconded Mariejan Bigby. All in favour.

New invoices are to be sent to all members for this financial year. $20 membership per annum.  Pro-rata will apply to membership fees for the last 6 months of the financial year.  First visit at an event will be no cost.  Visitors will need to join as financial members to attend future networking events.  Moved by Letitia O’Mara. Seconded by Mariejan Bigby.  All in favour.        

7.             Date of next meeting

8 August 2011.  7am, Pump Coffee Shop, Corner of Mort ad Russell Streets, Toowoomba.                  

8.             Any other business

Discussion around the possibility of the group applying for funding to hold future events.  Karen Barrett nominated as Grants Officer by Letitia O’Mara. Seconded by Monita Falknau.  All in favour.

A meeting has been scheduled for 22 July 2011 for previous committee members to handover documentation, passwords etcetera to the new committee.

Discussion around moving the Secrets of Success luncheon from December 2011 to June 2012, prior to next AGM.  This would avoid having a large event at the time of year when many other businesses etc are having their Christmas party’s. Moved by Mariejan Bigby. Seconded by Karen Barrett.

Discussion on some organisations stating they had contacted Women on the Move keen to host an event.  Karen Barrett to assist Monique Lee with calendar of events coordination.  Moved by Mariejan Bigby. Seconded by Letiticia O’Mara.

Meeting closed 8.40pm